5 Signs You're Onboarding New Employees the Old School Way

Are you still using outdated onboarding techniques? Discover the five signs that indicate it's time for a change!

 min. read
July 24, 2023

Employee onboarding is a vital process that significantly impacts the success and satisfaction of new hires within an organization. To create a positive and engaging employee onboarding experience, it's essential to adopt best practices that prioritize efficiency and effectiveness. Unfortunately, some companies still rely on outdated onboarding methods that hinder productivity and fail to deliver a seamless integration for new employees.

In this blog post, we will explore five signs that indicate you're onboarding new employees using old school techniques. By recognizing these signs and implementing modern strategies, you can optimize the employee onboarding process and enhance the overall employee experience.

1. Copying and Pasting Email Templates

One telltale sign of an outdated onboarding process is the reliance on copying and pasting email templates to communicate with new hires. While email is a widely used communication tool, manually crafting and sending repetitive emails can be time-consuming and prone to errors.

Additionally, using generic templates can give new employees the impression that they are just another faceless cog in the system. Instead, organizations should leverage automation tools and personalized email templates to streamline the onboarding process and create a more tailored experience for each individual.

2. Manually Booking Meetings for Everyone

Another sign that you're stuck in the old school onboarding mindset is the manual booking of meetings for every new employee. Coordinating schedules, finding suitable meeting times, and sending out invites individually is a tedious and inefficient process. In today's digital age, there are various tools available, such as calendar integrations (cough Aboard cough) and scheduling software, that can automate the meeting booking process.

By adopting these tools, you can save valuable time, eliminate scheduling conflicts, and ensure a smooth onboarding experience for all parties involved.

3. Manually Following Up to Track Progress

If you find yourself manually following up with new hires to check if they have completed certain tasks or training modules, it's a clear indication that your onboarding process is outdated. Constantly monitoring and chasing employees for updates not only consumes unnecessary resources but also detracts from the trust and autonomy new hires require to thrive in their new roles.

Instead, consider implementing a digital onboarding platform that enables employees to track their progress, receive automated reminders, and access necessary resources in a self-guided manner. This empowers new employees to take ownership of their onboarding journey while freeing up valuable time for HR and Managers.

4. Lack of Visibility Into the New Employee's Activities

One of the primary goals of onboarding is to ensure that new employees feel supported and engaged as they navigate their roles within the organization. However, if you're uncertain about what your new hire is up to on a day-to-day basis, it's a clear sign that your onboarding process lacks visibility. Relying solely on sporadic check-ins or occasional progress reports can leave both HR and Managers in the dark, inhibiting their ability to address any concerns or provide timely support.

By utilizing digital onboarding platforms that offer real-time progress tracking and collaborative tools, you can gain better insights into your new employee's activities, identify potential roadblocks, and proactively address any issues that may arise.

5. Sending PDFs to the New Employee

Lastly, if you're still sending new employees lengthy PDF documents as part of their onboarding process, it's time to embrace a more modern approach. Static PDFs are not only cumbersome to navigate but also fail to provide an interactive and engaging experience.

Instead, consider leveraging dynamic onboarding platforms that provide interactive modules, videos, and quizzes to facilitate learning and engagement. These platforms allow new hires to absorb information at their own pace while providing opportunities for interactive learning and retention.

Implementing employee onboarding best practices is crucial for creating an engaging employee experience and setting the stage for long-term success within the organization. By recognizing the signs of outdated onboarding practices and adopting modern strategies, such as personalized communication, automation tools, and interactive materials, you can optimize the employee onboarding process and enhance overall employee satisfaction.

Prioritizing efficiency, effectiveness, and engagement throughout the onboarding journey will help your organization attract and retain top talent while fostering a positive company culture.

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